Upon completion of this course, participants will be able to:

• Differentiate between urgent and important tasks effectively
• Apply multiple prioritization frameworks to various situations
• Identify and eliminate time-wasting activities systematically
• Align daily priorities with strategic goals and objectives
• Make confident decisions about task sequencing
• Manage competing demands from multiple stakeholders
• Communicate priorities clearly to team members and managers
• Use technology tools to support prioritization decisions
• Develop personal criteria for priority assessment

• Managers and team leaders making resource allocation decisions
• Project managers balancing multiple project demands
• Individual contributors with autonomous work responsibilities
• Entrepreneurs and small business owners
• Professionals in fast-paced, interrupt-driven environments
• Administrative staff supporting multiple priorities
• Students balancing academic and personal commitments
• Anyone struggling with too many tasks and limited time

• Framework application exercises with real work examples
• Case studies of successful prioritization implementations
• Role-playing for priority communication scenarios
• Personal priority assessment tools
• Group discussions on prioritization challenges
• Tool exploration and setup sessions
• Weekly planning practice sessions

Foundations of Effective Prioritization

• The psychology of decision making and choice
• Urgent vs. important: historical context and modern application
• Cost of poor prioritization on productivity and stress
• Assessing your current prioritization effectiveness

• Alignment with values and long-term goals
• The role of intentionality in priority setting
• Energy management as a prioritization factor
• Stakeholder analysis in priority decisions

Core Prioritization Frameworks

• Four quadrants: definition and characteristics
• Strategies for each quadrant: do, decide, delegate, delete
• Weekly matrix application and review process
• Team-based Eisenhower Matrix implementation

• Identifying the vital 20% of activities
• Applying 80/20 analysis to time, projects, and relationships
• Eliminating or delegating the trivial 80%
• Regular Pareto analysis for continuous improvement

Advanced Prioritization Methods

• Grading tasks by importance and consequences
• Handling multiple A-level priorities
• Combining ABCDE with other prioritization techniques
• Digital tool implementation of ABCDE method

• Must have, Should have, Could have, Won't have definitions
• Applying MoSCoW in agile and traditional projects
• Stakeholder communication using MoSCoW categories
• Managing scope changes with MoSCoW framework

Context-Based Prioritization

• Identifying personal energy patterns throughout day
• Matching task type to energy levels
• Context-based priority lists (location, tools, people)
• Adapting priorities to changing circumstances

• Time blocking for important work
• Task batching for efficiency
• Day theming for focus
• Managing priorities across different time horizons

Tools and Systems for Priority Management

• Task management applications with priority features
• Calendar integration with priority systems
• Automated priority scoring and sorting
• Mobile priority management on the go

• Whiteboard priority systems
• Color-coding for priority levels
• Index card systems for priority sorting
• Combining digital and analog for optimal results

Communication and Delegation

• Setting clear expectations with stakeholders
• Negotiating priorities with managers and team members
• Saying no gracefully to lower-priority requests
• Priority transparency in team environments

• Identifying tasks suitable for delegation
• Matching task priority with appropriate delegation level
• Follow-up systems for delegated priorities
• Empowering others through priority delegation

Sustaining Effective Prioritization

• Morning priority review sessions
• End-of-day priority assessment
• Weekly priority planning meetings
• Monthly strategic priority alignment

• Handling emergency reprioritization
• Managing priority conflicts
• Balancing stability and flexibility in priority systems
• Continuous improvement of personal prioritization skills