Upon completion of this course, participants will be able to:

• Apply the **Eisenhower Matrix** and other prioritization models to distinguish between urgent and important tasks.
• Utilize advanced time management techniques like time-blocking and batching to maintain focus and efficiency.
• Implement a systematic capture and organization system (e.g., **GTD** basics) for all tasks and commitments.
• Identify and overcome common procrastination triggers and organizational barriers to focus.
• Develop strategies for handling unexpected interruptions and maintaining workflow integrity.
• Proactively communicate capacity constraints and negotiate realistic deadlines with supervisors and stakeholders.
• Break down large, complex projects into smaller, manageable, and actionable tasks.
• Optimize the use of digital tools (e.g., calendar, task apps) to support an integrated system.

• Individual Contributors and Analysts with high-volume workloads
• Managers and Supervisors balancing team oversight and personal tasks
• Project Coordinators and Administrative Professionals
• Professionals seeking to reduce stress and improve work-life balance
• Anyone frequently missing deadlines or struggling with procrastination

• Practical, hands-on workshop building a personal task management and organization system.
• Group exercise applying the **Eisenhower Matrix** to a list of competing real-world projects.
• Role-playing scenarios for negotiating an unrealistic deadline with a demanding stakeholder.
• Time-blocking simulation and practice using a digital calendar tool.
• Individual exercises identifying and documenting personal procrastination triggers.

Unit 1: The Psychology of Productivity

• Understanding the science of focus, attention span, and deep work
• Identifying the primary internal and external triggers of distraction (e.g., email, phone)
• Overcoming the fear of failure and the mental blocks that lead to procrastination
• The connection between good task management and reduced professional stress

Unit 2: Mastering Prioritization and Planning

• In-depth application of the **Eisenhower Matrix** (Urgent/Important)
• Techniques for daily and weekly planning and reviewing commitments
• The **Pareto Principle** (80/20 Rule) applied to task selection and focus
• Breaking down complex projects into actionable next steps and milestones

Unit 3: Effective Execution and Time Management

• Implementing **Time-Blocking** to schedule specific tasks and protect focused work time
• **Task Batching**: grouping similar activities (e.g., email, calls) for efficiency
• Introduction to the **Pomodoro Technique** for managing bursts of focused work
• Strategies for managing email and communication flow to support workflow integrity

Unit 4: Systematizing Workflow and Tools

• Establishing a reliable 'In-Box' system to capture all commitments and ideas
• Creating a simple, effective task organization system (e.g., contexts, projects)
• Optimizing the use of digital calendars for both appointments and time-blocking
• Selecting and leveraging the right digital task management tools (e.g., Trello, Todoist)

Unit 5: Managing External Demands and Overload

• Techniques for handling interruptions and respectfully pushing back on low-priority requests
• The process of proactively communicating overloaded capacity and negotiating deadlines
• Strategies for managing stress and avoiding burnout in a high-demand environment
• Conducting a regular 'System Review' to ensure alignment and manage commitments